How to Brief Your WEDDING COORDINATOR, YOUR MC and Key People

Your MC is your vibe-setter and flow-master. Here’s what to include when you brief them:

A timeline with rough cues (e.g., “Kick off speeches at 7:30pm,” “Introduce first dance after dessert”)
Names of key people (parents, bridal party, vendors)
Any special traditions or shoutouts to include
What tone you’d love (funny? heartfelt? short and sweet?)
A reminder that they’re not expected to run the whole night — just help keep it flowing

Point Person for Vendors Give them your run sheet and contact list in case someone’s running late or needs access

Family Wrangler Helpful during group photos! Give them a list of who’s needed and when

Music & Tech Helper Especially for Spotify setups or unplugged ceremonies — make sure someone knows how it all works

Ceremony Coordinator If you don’t have a planner, assign someone to cue the aisle walk and check your veil/bouquet/dress

Clean-up Helper Just someone who knows what’s staying, what’s going, and what needs to be returned

Wedding Coordinator Give her everything - the run sheet, the lists of vendors, everything that can help make your day flow

These people love you. A little handwritten note or toast goes a long way in making them feel part of something special.