Your On-The-Day Wedding CoordinaTOR

So you can be fully present — not running the show

At Songbird Retreat, your wedding day should feel effortless.

Not “who has the rings?”
Not “has the caterer arrived?”
Not “what time are we cutting the cake?”

That’s where your On-The-Day Coordinator steps in.

What he/she Actually Does (And Why It Matters)

THREE MONTHS BEFORE YOUR WEDDING

Have a meeting with the couple to hear the vision, learn about their vendors and finalise the timeline, using previous experience and expertise to ensure the day all flows

Contact all the vendors (hair, makeup, florist, bar staff, caterers, furniture companies, celebrant etc) to ensure they understand the timeline and the context of Songbird Retreat venue, planning where they each will be and when

From the moment your vendors begin arriving, your wedding coordinator will become the calm centre of your day.

• Confirm vendor arrivals and direct them on-site

• Oversee ceremony setup and reception styling

• Cue your music and manage the ceremony flow

• Coordinate timing between photographer, caterers, celebrant and MC

• Keep your timeline on track (without anyone feeling rushed)

• Handle the unexpected quietly and professionally

You won’t see the problem-solving — because your wedding coordinator will already be handling it.

This Isn’t Full Wedding Planning

(And That’s Important to Understand)

Your On-The-Day Coordinator isn’t a full wedding planner.

You’ll still:

• Choose and book your own vendors

• Finalise your styling details

• Create your run sheet (with our guidance)

But once the day arrives?
You hand it over.

Wedding coordinators execute the plan, protect the flow and hold the space.

Why Couples Love This

Because instead of managing logistics, you’re:

• Laughing with your bridesmaids

• Having a quiet moment before walking down the aisle

• Fully present during your vows

• Celebrating without watching the clock

And your families?
They don’t get pulled into “helping.” They just get to enjoy it.

The Songbird Difference

Our recommended wedding coordinators know this property intimately — every corner, every light switch, every power outlet, every “if it rains” option.

They anticipate what vendors need before they ask.
They understand how the space moves

That experience means less stress for you.

The Bottom Line

You don’t need to run your own wedding.

You need someone steady, calm and experienced — quietly ensuring everything flows exactly as it should.

That’s what your On-The-Day Coordinator at Songbird Retreat is here for.