1 Day Before

▢ Arrive at Songbird Retreat Wedding Venue any time from midday

▢ The marquee will be already set up

▢ Florals and decorations can begin from midday

▢ Tables and chairs can be set up if you choose

▢ Table settings can be set up, with help of family if desired

▢ Book into Songbird Cottage - if in package - from midday

▢ Wedding rehearsal

▢ Give the wedding bands to the best man.

On Your Special Day: Songbird Service Team

▢ 9am Songbird wedding coordinator arrives

▢ Songbird service staff arrive and are briefed

▢ Tables and chairs are set up, if not already done

▢ Table settings are set up, with help of family if desired

▢ Coordinator liaises with vendors over set up location,

power and water needs, places any venue signage and equipment,

including any signage requested by the couple

▢ Coordinator does sound checks with the celebrant and DJ on arrival

▢ Coordinator pins boutonniere’s on the bridal party if requested

▢ Wedding planner assists MC and vendors with the running of the

day, being the point of call for any questions and issues that may

arise and ensuring compliance with venue rules, making calls to

adjust plans should there be wet weather.

▢ Service team (max. 3 dependent on number of guests) move chairs

and sound system from the ceremony to the marquee.

▢ Service team support coordinator to ensure flow

▢ Service team rinse any tableware ready for collection by hire company if needed

▢ Service team packs down furniture at evening’s end

On Your Special Day: You, the Happy Couple

▢ Breakfast at Songbird - if booked as part of your package

▢ Hair & Makeup and Pre-Wedding Photos

▢ The Groom arrives

▢ Ceremony

▢ Canapes and champagne or cocktails on the Cocktail Lawn

▢ Photos

▢ Move to the marquee: Dinner, speeches and toasts

▢ Weekends: Cake and reception until 10.45pm when music turns off

Guests depart by coach at 11pm

▢ Week days: Cake and reception until 9.45pm when music turns off

Guests depart by coach at 10pm

▢ Retire to Songbird Cottage - if booked - and the outdoor bath for 2

▢ Check out of Songbird Cottage at midday, the day following